2009-2010 Band Booster Officers

 

Kathy Lafferre          President

Jamie Ahler              1st Vice President

Joanne Bolaras         2nd Vice President

Dee Jenkins             Secretary

Chip Capehart          Treasurer

Standing and Special Committees

 

Dee Jenkins                           Web Master/Public Relations

 

It is the mission of the Huntington High School Band Boosters, in partnership with the Band Director and school administration, to provide each of our students an opportunity to receive the best music education possible.  We intend to accomplish this objective by providing moral, physical, and financial support to the band program in its effort to expose and apprise our children to the many opportunities available to them through participation in the musical arts.

 

We commit ourselves to the task of assisting those less fortunate to also participate and enjoy the benefits of band membership.  We pledge to promote a spirit of fellowship and goodwill with all areas of the school and always encourage our children to be the best ambassadors possible for Huntington High School.

HUNTINGTON HIGH SCHOOL BAND BOOSTERS

BYLAWS/CONSTITUTION

 

 

ARTICLE I_________NAME

 

Section I                     The name of the organization shall be the HUNTINGTON HIGH SCHOOL BAND BOOSTERS.

 

ARTICLE II             OBJECTIVES

 

Section I                     To arouse and maintain an enthusiastic interest.

 

Section II                    To provide both moral and financial support.

 

Section III                  To cooperate with the Band Director and school administrators to the end that the department shall maintain the highest degree of efficiency.

 

Section IV                  To build and maintain and organization which will help promote the activities of the Huntington High School Band and its director.

 

ARTICLE III                        MEMBERSHIP

 

Section I                     Any individual who subscribes to the basic policies and purposes of the organization may become a member.

 

Section II                    Each member of the organization shall pay annual dues as may be established by the membership.

 

Section III                  Any member in good standing of the organization with dues paid shall be eligible to participate in its business meetings.   

 

ARTICLE IV                        OFFICERS

 

Section I                     The Officers of the organization shall consist of a President, a First Vice President, a Second Vice President, a Secretary and a Treasurer.

 

Section II                    Officers shall be elected at an annual election meeting in the month of January.  However, if there is but one nominee for any office, it shall be in order to move that the Executive Committee members cast the elective ballot of the organization for the nominee.

 

Section III                  Officers shall assume their official duties following the close of the meeting in January and shall serve for a term of one year and until the election and qualifications of their successors.

 

Section IV                  To be elected to the office of President, the candidate shall have previously served in the elected office of the Band Boosters or as a Committee Chairman.  To be elected to any office on the Executive Committee, the nominee must have a child in either the marching, concert or jazz band.

 

Section V                    A person shall not be eligible to serve more than four consecutive terms in the same office.

 

Section VI                  In addition to elected officers, advisors to the organization shall be the Principal and the Band Director of the Huntington High School.

 

Section VII                 If during an officer’s term their child leaves the band or is no longer a member of the marching, concert or jazz band, the officer will step down from that position on the Executive Committee.   The remaining members of the Executive Committee will fill the vacancy as stated in Article V, Section IV.

 

ARTICLE V             ELECTIONS

 

Section I                     There shall be a Nominating Committee composed of three members appointed by the President at a regular meeting at least one month prior to the election.  The President shall appoint its Chairperson.

 

Section II                    In addition to those members appointed by the President, the Huntington High School Band Director shall be a nonvoting member of the Nominating Committee.

 

Section III                  Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.

 

Section IV                  A vacancy in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the Executive Committee, notice of such election having been given to all members of the Executive Committee by the President.  In case a vacancy occurs in the office of the President, the First Vice President shall serve notice of the election.

 

Section V                    Nominations for any elected office may be made from the floor at the annual election meeting.

 

ARTICLE VI                        DUTIES OF OFFICERS

 

Section I         President:  The President shall preside at all meetings of the organization and of the Executive Committee at which he/she may be present; shall perform such duties as may be prescribed by these Bylaws and Constitution or as assigned to him/her by the organization or by the Executive Committee, and shall co-sign checks with the Treasurer for the organization.  All checks must have two signatures, either from the President, Treasurer or the Band Director.

 

Section II        First Vice President:  The First Vice President shall act as an aide to the President and shall perform the duties of the President in the absence or disability of that officer to act.  The First Vice President shall act as an aide to the Second Vice President and assist in fundraising activities; shall be the liaison between the Executive Committee and the Football Concession Stand, and give monthly reports from those committees during the Executive Committee meeting.

 

Section III      Second Vice President:  The Second Vice President shall chair the Fundraising Committee and be responsible for all fundraising activities approved by the Executive Committee and the membership with the aide of the First Vice President.

 

Section IV      Secretary:  The Secretary shall record the minutes of all meetings of the association and of the Executive Committee and shall perform such duties as may be delegated to him/her by the President.   The Secretary shall also be responsible for the Huntington High School Band newsletter to be published monthly; shall act as a liaison between the Executive Committee and the Public Relations Chair, and give monthly reports from the Public Relations Chair during the Executive Committee meeting.

 

Section V        Treasurer:  The Treasurer shall have custody of all of the funds of the organization; shall keep a full and accurate account of receipts and expenditures; shall present a financial statement at every regular meeting of the organization and at other times when requested by the Executive Committee.  The Treasurer’s accounts shall be examined annually by an auditing committee of not less than three members, who, satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.  The Auditing Committee shall be appointed by the President with the consent of the Executive Committee at least two weeks before the annual election meeting in January.

 

ARTICLE VII                      EXECUTIVE COMMITTEE

 

Section I                     The Executive Committee shall consist of the officers of the organization.  A majority of the Executive Committee members shall constitute a quorum for executive business meetings.  Special meetings of the Executive Committee may be called by the President or the majority of the members of the committee.  The Huntington High School Band Director shall serve as a non-voting member of the Executive Committee.

 

ARTICLE VIII         STANDING AND SPECIAL COMMITTEES

 

Section I                     The President, with consent of the Executive Committee, may create and appoint the Chairman of such standing and/or special committee, as he/she may deem necessary to promote the objectives and work of the organization.

 

Section II                    The President shall be a member ex-officio of all Committees, except the Nominating Committee.

 

ARTICLE IX                        MEETINGS

 

            Regular monthly meetings of the Band Boosters shall be scheduled on such regular day of the week as established by the Executive Committee.  Special meetings may be called at such times as deemed necessary by the President or a majority of the Executive Committee.

 

ARTICLE X             QUORUM

 

            A majority vote of the members present shall constitute a quorum.

 

ARTICLE XI                        DUES

 

            Annual membership dues in such amount as established by a majority of the voting members of the organization at its initial meeting shall be due and payable by the August meeting.  Annual dues thereafter may be increased or decreased by a majority of the voting members of the organization.

 

 

 

ARTICLE XII                      BILLS AND OBILIGATIONS

 

            Only those bills and obligations having received prior approval at a meeting of the membership or meeting of the Executive Committee will be accepted for payment from the Booster funds.

            Twenty-five percent (25%) of the net proceeds from funds raised by the band and designated by the Executive Committee shall be deposited in the Uniform Fund.  Twenty-five percent (25%) of the net proceeds from the funds raised by the band and designated by the Executive Committee shall be deposited into the general treasury.  Fifty percent (50%) of the net proceeds raised by the band and designated by the Executive Committee shall be deposited into each individual students fundraising account fund.

 

ARTICLE XIII         ANNUAL FINANCIAL REPORT

 

            The Treasurer shall prepare the annual report and provide copies to the Auditing Committee no later than February 1 of each year for its examination and certification.   Thereafter, the annual financial report shall become a part of the permanent records of the Band Boosters and available for review by the membership.

 

ARTICLE XIV         FISCAL YEAR

 

            The fiscal year of the organization shall begin on January 1 and end on the following December 31.

 

ARTICLE XV                      PARLIAMENTARY AUTHORITY

 

            Roberts Rules of Order Revised shall govern the organization in all cases in which they are applicable and in which they are not in conflict with theses bylaws/constitution.

 

ARTICLE XVI         AMENDMENTS

 

            These bylaws/constitution may be amended at any regular meeting of the organization by a two-thirds vote of the members present and voting provided that the notice of the proposed amendments shall have been presented at the previous meeting.

 

ARTICLE XVII       STUDENTS INDIVIDUAL FUNDRAISING ACCOUNT FUND

 

Section I                     The students individual fundraising account funds can be used to pay individual students outstanding debts, trip cost, and band camp fees.

 

Section II                    All unused student individual fundraising account funds will be carried over to the next year for as long as the student is in the band.  If the student leaves the band or when they graduate, any remaining funds in their individual fundraising account fund will be deposited into the general fund at that time.

 

Adopted:  March 26, 1996

Revised:  April 3, 2007